About Chemonics International
At Chemonics, our purpose is rooted in service—service to our mission, beneficiaries, clients, and colleagues, all driven by our dedicated team. Since 1975, we have operated in over 150 countries, assisting clients, partners, and communities in tackling some of the world’s toughest challenges, from political instability and healthcare deficiencies to the absence of market infrastructure. Through the years, we have implemented groundbreaking initiatives that significantly impact global development. As an employee-owned organization, we have both the freedom and the responsibility to pursue our mission with unwavering commitment. We uphold the highest standards of excellence and embrace our core values—care, integrity, innovation, opportunity, and excellence—ensuring that our programs contribute to a brighter future for the communities we serve.
Administrative Specialist
Job Type: Part-Time
Qualification: BA/BSc/HND, Diploma
Experience: Minimum of 2 years
Location: Nairobi
Job Field: Administration
Position Overview
The Administrative Coordinator (AC) supports the Regional Office Manager (ROM) in handling daily administrative tasks and financial operations related to the project.
Key Responsibilities
- Provides administrative assistance to the project and supports the ROM in bookkeeping and record management
- Establishes and maintains essential office administrative systems
- Assists in managing the petty cash account
- Digitizes finance and administrative records, ensuring a well-organized electronic filing system
- Monitors tax documentation and ensures timely reporting
- Manages procurement of office supplies and other necessary resources
- Maintains travel logs, oversees ticket bookings, and facilitates visa processing
- Keeps inventory records up to date and coordinates office equipment maintenance
- Tracks employee leave records and ensures proper documentation
- Oversees the organization of the project’s filing system
- Acts as a liaison between the office and headquarters when needed
- Undertakes additional administrative duties as assigned to ensure seamless project support
Required Qualifications
- Proficiency in English (both written and spoken), with knowledge of a local language being an advantage
- A bachelor’s degree in accounting, finance, or a related field (significant relevant professional experience may substitute for formal education)
- At least three years of experience in a similar role
- Experience working with international donors is a plus
- Proficiency in MS Word, Outlook, PowerPoint, and Excel
- Strong organizational and multitasking abilities
- Excellent communication and interpersonal skills
- Ability to manage priorities effectively and exercise sound professional judgment