About Chemonics International
Chemonics International is driven by a strong sense of service—service to our mission, beneficiaries, clients, and colleagues. Since our founding in 1975, we have worked in over 150 countries, tackling some of the world’s most pressing challenges, including political instability, healthcare deficiencies, and underdeveloped market infrastructure. Throughout our journey, we have designed and implemented impactful projects that drive real change. As an employee-owned company, we embrace both the freedom and responsibility to uphold our mission with dedication. We are committed to excellence and guided by our core values: care, innovation, integrity, opportunity, and service, ensuring our programs create a lasting impact.
Administrative Specialist
- Job Type: Part-Time
- Qualification: BA/BSc/HND, Diploma
- Experience: 2 years
- Location: Nairobi
- Job Field: Administration
Position Overview
The Administrative Specialist supports the Regional Office Manager (ROM) in managing daily administrative tasks and financial operations related to the project.
Key Responsibilities
- Provide administrative support and assist with record-keeping and bookkeeping.
- Develop and maintain administrative office systems.
- Assist with managing petty cash accounts.
- Scan financial and administrative documents for the electronic filing system.
- Maintain tax records and trackers, ensuring timely tax reporting.
- Oversee the procurement of office supplies and other essential items.
- Manage travel arrangements, including ticket reservations and visa processing.
- Maintain inventory records and oversee office equipment maintenance.
- Keep track of leave records and ensure proper documentation in personnel files.
- Supervise the organization of the project’s filing system.
- Serve as a liaison with the home office when needed.
- Perform additional administrative tasks as assigned to ensure smooth project operations.
Qualifications
- Proficiency in written and spoken English (local language skills are a plus).
- Bachelor’s degree in accounting, finance, or a related field (equivalent professional experience may be considered in place of formal education).
- Minimum of three years of relevant experience in a similar role.
- Experience working with international donors is preferred.
- Strong proficiency in MS Word, Outlook, PowerPoint, and Excel.
- Excellent organizational, multitasking, and time management skills.
- Strong communication and interpersonal skills.
- Ability to prioritize tasks and exercise sound professional judgment.